The simple answer, of course, is to book as far in advance as possible. Dallas venues are in the business of staying booked solid with events all year round. There are definitely periods every year where the event business is especially busy, but its always season for some kind of event. The Texas wedding season is generally the fall, but that isn’t to say that people still don’t get married frequently in the Spring. Company parties happen more often during the holidays, but conventions and other corporate events take place more frequently during the Spring and Summer months.
The reality is that you can expect Friday and Saturday nights to fill up first, often six months or further in advance. Many corporate events in Dallas are annual and look to repeat the event at more or less the same time each year. With annual events and holiday weekends occupying a substantial percentage of the available weekend dates, the remaining days are in high demand.
The larger the event, the more advisable it is to book far in advance. Conventions and large corporate events are difficult to arrange without having a firm date and a clear understanding of what’s possible at the host venue. It is not uncommon for a corporate event to book a full year or more in advance; especially if it is booked in conjunction with a convention. Renting equipment, hiring workers and planning décor, production and even the event schedule all revolve around the way the facility your event is hosted at is arranged, staffed and managed. It’s a very good idea to select the venue first and to make all your specific event plans after your date and your venue are booked.
Smaller, more personal events like weddings don’t have to be booked quite as far in advance. Weddings are usually booked one to two full seasons in advance, so book your wedding the Spring before the Fall of the wedding and so on. Other personal celebrations like weddings, bar mitzvahs for example or birthday celebrations should, ideally, be booked around the same amount of time. However, if your celebration doesn’t fall on a weekend date you may be able to delay booking longer.
The moral is, book your events far, far in advance if possible. Think a year out or more for corporate events, or at the very least 6 months ahead. You will need that much time to arrange the other event details like décor, menus, sponsors and who knows what else. For personal celebrations, the window can be three to six months; but plan further out if you need a weekend or holiday date.Continue Reading...